Topeka Blues Society
Board Meeting
Monday, April 27, 2015
6:30pm @ Uncle Bo’s
MEETING AGENDA
CALL TO ORDER at 6:40pm
BOARD MEMBERS PRESENT: Suki Willison, Gib Ramirez, Paul Schwartz, Gerry Schmanke, Marni Schleuning, Jeff Martin, Bill Beasley and Karen Osborn
BOARD MEMBERS ABSENT: Chardy Hern, Brian Gabel and Rod Peterson
TBS MEMBER PRESENT: Mike Betts,Luan Betts, Patti Beasley
APPROVAL OF MINUTES OF PREVIOUS MEETING: Paul moved that the minutes of April 6th be approved, Gib second; approved.
SECRETARY/TREASURER’S REPORT: Karen had handout of expenses and income for past month. Income: membership and SOKBF donations; Expenses: Blues Fan membership. Bank balance is $9,414.79 with an additional $50 in petty cash. Topeka Blues Society membership is at 89 listings. Paul moved that Secretary/Treasurer’s report be approved, Jeff second; approved.
OLD BUSINESS
SOKBF
Vendors: Karen handed out the vendor applications for Food and Arts & Crafts. These applications are now on our website, and Suki/Dana have emailed them to past vendors. All Board members are encouraged to seek vendors for the Spirit of Kansas event. Paul suggested Topeka’s Farmer’s Market vendors should be given applications – Karen will hand to appropriate vendors for our event. Food vendors will be placed closer to festival area.
Budget/Fundraising, Brochures, etc.: TBS will encourage donors donate to us through Topeka Gives 2015, to increase our matching funds. Our festival brochure will be combined with the SOK brochure, Rod is working on it with Parks & Rec – they want brochure completed by May 20th for distribution. Parks & Rec officials would like to be more involved next year, and would like to start planning earlier. Country Legends will have their radio van at event and will interview artists. Media will be allowed in Lodge. We will need more water bottles this year. Luan & Mike will only serve BBQ pork this year, hoping a vendor will serve burgers/dogs/brats. Volunteers will be given tickets for BBQ. Gib will ask ice vendor if we can get 10# bags of ice instead of 20#. Camp site has been sold out for that weekend. We should advertise near the RV parks and Lonnie’s.
Guitar Giveaway
Guitar “Sally Mae” is nearly finished, should be ready for May 20th Summertime Blues. Promote on website and Facebook. Discussion regarding tickets and prices – Bill moved that 150 tickets be available for guitar giveaway, asking $20 donation each ticket, Paul second; approved. Karen is in possession of the 150 tickets that will be used, orange tickets #623 – #772. Name & phone number must be on each ticket.
Topeka Gives, June 2, 7am-6pm @ Fairlawn Plaza
Karen will go to registration on June 1st. Gib will have sign made for our table. Karen is working on sharing table with another participant. We will have some posters on display, as well as membership brochures and information on TBS. Karen will promote to our membership via email, and also on Facebook.
Volunteer sign-up: 7-9am Paul; 9-noon Karen; noon-2pm Suki; 2-4pm Marni, 4-6pm Patti, Luan & Brian
Mulvane Art Show, June 6 & 7
Saturday, 11-4pm, Sunday, 11-5pm, artists: The 800’s, Rachelle Coba, Biscuit Miller & The Mix. TBS tent setup for merchandise and membership recruiting.
TBS Membership Brochure
Marni presented new design for cover, and will work with Rod and Southwest Publishing. Brochure should be ready by May 20th.
Summertime Blues – May 20
Bands and dates are posted on the website. Suki will send info on youth groups to website. Kyler will supply youth groups to play from 7-7:20, bands play 7:30 – 9pm. Merch tent.
NEW BUSINESS
No new business
NEXT MEETING DATE – Monday, May 18th, 6:30 at Uncle Bo’s
ADJOURN – Paul moved that meeting be adjourned, Gib second; meeting adjourned at 8:00 pm.
Respectfully submitted 04/29/2015
Approved 05/20/2015
Karen Osborn, Secretary/Treasurer
Topeka Blues Society
